Statutes of the Association "ECLECTIE"

The name of the Association is "ECLECTIE" (hereinafter "the Association").

The objectives of the Association are:

1. to promote favourable conditions for intellectual growth and professional development;
2. to promote the creation of communities of people who value personal qualities above positions or status;
3. to develop and strengthen a network of professionals from different fields of activity in order to foster mutual assistance and the implementation of joint projects;
4. to support and implement various projects by actively drawing on the capabilities of each member;
5. to create a platform for the implementation and promotion of members' ideas in various fields;
6. to organise events, conferences, and meetings to share experience, knowledge, and resources among members;
7. to develop a culture of active participation in public life by promoting interaction and cooperation among members;
8. to promote the creation and development of professional and creative contacts with similar organisations and communities worldwide;
9. to achieve its objective, the Association will engage various specialists and interested persons from all over the world;
10. to cooperate with state and municipal institutions, as well as with non-governmental organisations.

The Association is established for an indefinite period.

Any natural or legal person with capacity to act, or any partnership with legal capacity, may join the Association by submitting a written application in the prescribed form. The application form and the list of documents to be attached are determined by the Board of the Association.

The applicant must submit a list of their professional and personal qualities, skills, and knowledge so that their possible contribution to the development and support of the Association can be assessed. The submitted information will be used to assess the applicant's potential contribution to the Association and their compliance with the Association's objectives.

An applicant with a questionable reputation, or whose participation may harm the reputation or prestige of the Association, may not join the Association.

The decision on admitting a member to the Association is taken by the Board. The Board must review the applicant's request at its next meeting, but no later than two weeks after receipt of all required documents. The applicant must be invited to the Board meeting at which their request is considered and given the floor to state their position. The applicant's absence does not prevent the Board from taking a decision.

The Board must notify the applicant of its reasoned decision in writing – electronically to the email address provided by the applicant or by post – within one week from the date of the decision.

The applicant may appeal in writing to the general meeting of members against the Board's decision to refuse admission. The appeal addressed to the general meeting of members must be submitted to the Board – electronically to the Association's email address or by post to the Association's registered address – within ten days from the date on which the Board's decision to refuse admission was sent.

If the general meeting of members also rejects the applicant's request, the applicant is not admitted as a member of the Association and may not submit a new application until one year has passed.

A member may leave the Association at any time by notifying the Board in writing, electronically to the Association's email address or by post to the Association's registered address.

A member may be expelled from the Association by a Board decision if:

1. the member does not comply with decisions of the general meeting and the Board;
2. the member does not fulfil their duties and the obligations they have assumed;
3. the member has not paid the membership fee for more than 3 (three) months;
4. the member takes other actions contrary to the provisions of these statutes;
5. the member, by action or inaction, harms the reputation or prestige of the Association.

The question of expelling a member of the Association is considered by the Board at its next meeting, to which the member concerned is invited and given the floor to state their position. The absence of the member concerned does not prevent the Board from taking a decision. The Board must notify the member concerned in writing of the decision to expel them from the Association and of the reasons for it – electronically to the email address provided by the member or by post – within five days from the date of the decision.

Members of the Association have the following rights and duties:

1. Rights: to participate in the governance of the Association;
2. Rights: to receive information on the activities of the Association, including access to the minutes, decisions, and orders of all bodies of the Association;
3. Rights: to participate in all events organised by the Association, to submit proposals on the activities of the Association and their improvement, and to defend their views;
4. Rights: to use all services offered and financed by the Association;
5. Duties: to observe the statutes of the Association and comply with decisions of the members' meeting and the Board;
6. Duties: to support the implementation of the Association's objective and tasks through active participation;
7. Duties: to uphold the good name of the Association and avoid conduct that harms the reputation or prestige of the Association.

Obligations may be imposed on a member by decision of the members' meeting or the Board. Where a member is assigned obligations that differ from those of other members, that member's consent is required.

By decision of the members' meeting, territorial and other structural units of the Association may be established.

The operation, rights and duties of structural units, as well as their relations with the Association, are governed by the regulations on structural units approved by the members' meeting of the Association.

The members' meeting is the highest decision-making body of the Association.

All members of the Association are entitled to participate in the members' meeting. Members may participate only in person, either on site or remotely online. Information about the option of participating online by means of remote communication is provided together with the notice convening the members' meeting.

The ordinary members' meeting is convened once a year, no later than 31 March.

An extraordinary members' meeting may be convened on the initiative of the Board, or if at least one tenth of the Association's members request it in writing, stating the reason for convening it.

The members' meeting is convened by sending each member a written invitation no later than two weeks before the meeting, electronically to the email address provided by the member or by post.

The members' meeting has a quorum if more than half of the members participate, on site or remotely online.

If the members' meeting lacks a quorum, a second members' meeting is convened within five weeks; it is entitled to take decisions regardless of the number of members present, provided that at least two members participate.

A decision of the members' meeting is adopted if more than half of the members present, voting on site or remotely, vote in favour.

A decision on amendments to the statutes, termination, and continuation of the Association's activity is adopted if more than two thirds of the members present, voting on site or remotely, vote in favour.

The executive body of the Association is the Board, consisting of two Board members elected from among the members for a term of 3 (three) years.

The Board is entitled to decide on all matters that are not within the exclusive competence of the members' meeting.

Each Board member has the right to represent the Association individually.

A Board member performs their duties without remuneration.

The financial and economic activity of the Association is overseen by an auditor elected by the members' meeting for a term of one year.

The auditor of the Association may not be a Board member of the Association.

The auditor:

1. conducts an audit of the Association's assets and financial resources;
2. provides an opinion on the Association's budget and annual report;
3. evaluates the Association's accounting and record-keeping work;
4. provides recommendations for improving the Association's financial and economic activity;
5. performs audits within the time limits set by the members' meeting, but at least once a year;
6. the members' meeting approves the Association's annual report only after receiving the auditor's opinion.

Members of the Association pay a membership fee, the amount and payment procedure of which are determined by the members' meeting in the "Regulations on Membership Fees".